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Project Kickoff Automation

Automatically set up a kickoff meeting, notify the team in Slack, and populate project pages in Notion when a new project is created.

Beginner~20 minn8nMake.com 97 downloads 146 views

Setup Instructions

1. Create a new workflow in your automation platform. 2. Add a Notion trigger node — select your Projects database and set the trigger to fire when a new page is created. 3. Add a Google Calendar node — use the "Create Event" action. Set the event title to "Kickoff: [Project Name]", duration to 60 minutes, and schedule it for the next business day. Add attendees from the Notion record's Team field. 4. Add a Slack node — use the "Send Message" action. Select your #projects channel and compose a message like: "New project launched: [Project Name]. Kickoff scheduled for [Date]. [Calendar Link]." 5. Add a second Notion node — use the "Update Page" action to set the project Status property to "Kicked Off" and add the calendar event link to a URL property. 6. Enable the workflow and test by creating a sample project in your Notion database. 7. Verify the calendar event appears with correct attendees and the Slack message includes the right details.
Troubleshooting
**Notion trigger not firing:** Ensure the trigger is watching the correct database. Notion API polling can have a 1-2 minute delay; do not assume it is broken if there is a short wait. **Calendar event missing attendees:** Google Calendar requires attendee email addresses, not names. Map the Email property from Notion, not the Name property. **Slack message formatting broken:** Use Slack's mrkdwn format, not HTML. Bold uses *asterisks*, links use <url|label> syntax. Test with a simple message first before adding complex formatting.

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